VISUAL - N E W S !

 

	Latest News for High Schools, Colleges & Universities scheduling with VCS .... This week: Hello and Welcome! Now VSS introduces... VSS V6.2 Multi-User File Sharing VSS introduces a significant upgrade! 'Multi-User File Sharing' allows clients to share and update the Campus or Department schedule in a multi-user mode. [Save] the Campus or Department schedule file and your changes will be updated to the latest schedule file. Others updating the file, will see your latest changes included. [Refresh] the screen, to see all the latest changes/opportunities. Saving will be limited to the capacity of the VSS System installed. VSS1000/3000's for Campus and VSS250's for Department/Section systems. VSS Viewer/Printer systems cannot update your schedule file. Allows all Campus/Department staff to see what's going on now. Need to find a spare room, or the location of classes/teaching staff? Press [Refresh] to be sure, to be sure. Event Notes or Comments Notes or Comments can now be added and shown on Class and Teacher prints, screen mouse overs, and exported files. Enter Notes/Comments by clicking on an event on screen. or using [Edit] [Add] or [Update] In the [General Comment] field, type your Comment with two lines entered appearing as one line on the prints. Press [Enter] here to start a new Comment line. Too easy! V6.2 includes 'Campus Scheduling' from a previous release. VCS runs from a single executable jar file on the Campus LAN server or from the Internet. Individual staff, can click the LAN server program and install a desktop icon to access the VCS program. [File] [Open] the Campus schedule file on a F\\: LAN and see the latest full VCS Campus schedule on screen. Too easy! Departments or Faculties, can select [My faculty 1st] to see their Rooms, Teaching staff and classes at the top of the screen, and all the others below. Review and print/HTML only your Faculty's details. Nice one! Security processes put in place to ensure: Permissions are checked for all create/update/deletes. Only my Department schedulers can update my events only Campus V3000 System level can update any event or component Viewer/Print Systems cannot update/save the Campus schedule. VCS parameters, and HTML output now default to \Documents\VSS Compatibiity for Linux users incorporated. VCS does not need hugely expensive databases and DBA staff. VCS has the multi-user sharing built into the VCS software. Enjoy! VSS V5.4 Schedule Anything 'VSS Schedule Anything' allows clients to change the scheduled resources to the names they are familiar with. So.. Click the Room Name column title on screen & type your 'Lecture' 'Theatre' or 'Group' name Click the Teacher Name column title on screen and type your name eg 'Guru' or 'Driver' or 'Surgeon' or 'Dozent' or 'Captain' Click the Class name and change to 'Team' or 'Qualification' or '?? ?? ??' Use Arabic, Chinese, Japanese characters. If you like the idea, let us know and we'll introduce more language changes into VSS! Too Easy! VSS V5.3 Instant VSS Download 'VSS Instant download', allows clients to click on a hyperlink and run VSS. No install required. To run VSS instantly... Click your URL link to eg Run VSS instantly VSS will run from your LAN or web-site! No 'Program Files' installation. Run VSS from the desktop icons or URL. Install once on your LAN server, and everyone can access the latest VSS system instantly! Students, Teachers, Management, Support. VSS V5.2 Lecturer TimeSheets Designed for a large institution that needed to manage their teaching resources across remote areas. Interesting, this also helped manage teaching timesheets at home, as VSS visually reveals shortcomings, duplications and overlaps. mmm A new [Edit][Add Leave etc] menu item, requests name and selection of 'Absent', 'Leave', 'Travel' 'PD' etc and Start and End Times and Dates Too Easy! These events are only shown in 'Lecturer' view, in the weeks entered. A new 'Time Sheet' print is included, along with an HTML print that can be annotated/signed by staff and supervisor Opens up a whole new management area.. Matching timetables with Time Sheets! Note that selecting 'Absent' creates a new event to be allocated to maybe, another available staff member... VSS V5.2 Short Names VSS introduces 'short' names for all resources. Allows short course and subject names to be shown where space is tight. Rooms and Teachers too. So on smaller columns on screen or reports, see the 'short' name and where space is available, see the longer names. Just click the left screen column name and type your 'short' name and click [OK]. Too easy! Previously Release - VCS V5.1 Multi-Resource Scheduling VCS has released V5 in time for 2015 scheduling. V5 allows clients to click [+] to add extra Rooms, Teachers and Class groups to an event. So schedule an event in several rooms, maybe a lecture and several labs or break-out rooms. Schedule several Teaching staff, any combination. [Right-click] an event to quickly add or delete or update a new multiple resource, delete or update the whole event or copy it. Too easy! Daily usage of VCS has been improved with updates to the on screen[Today] report. Click [Today] to see all today's classes listed in time sequence and click [Print] to keep it handy to answer queries on the go! The 'Absent' Teacher functions have been upgraded In 'Teacher' view in say WK6 of term, Press 'A' when on a 'Teacher' to create an extra one day event that can be allocated to a replacement Teacher. Print the week to see all scheduled Teacher activities & check timesheets. Model capacity has been increased to allow whole of year scheduling. So set Year start and end dates and add semester breaks to see total years hours and costs and statistics. Release - VCS Version 4 was a major High School, College and University upgrade incorporating many great features....   A large number of very fast timetable development concepts Timetable your Faculty/Department in 2-3 hours from scratch, optimise and fine tune in 30 minutes tops! Rollover last year/semester and slash the time again.. Reduces High School timetable development     to a few days and fine tuning to an hour!   Incorporates a class group concept while    facilitating individual student selections. Promotes more effective class groups and room utilization More effective means lower operational costs - much lower. Same facilities, same faculty, more students, lower costs!   Accepts existing campus data and displays it visually Fine tuning existing timetables is then a breeze What a great result!   New and revised timetable prints, listings,     summaries and statistics. New HTML timetables for your web-site. Use MS-Word or Excel to comment/annotate your timetables. New 'Cloud' based scheduling for your LAN or Web-site. Allows PC access via LAN link or Internet url.   Bi-weekly & multi-week schedules, Schedule any class 2,3,or 4 Weekly etc. Mix and match multi-week schedules.   Campus scheduling, VCS runs off the LAN server or Internet 'Cloud' URL. Students & staff get their VCS Timetable on a cell phone! Departments and staff.... See and manage their classes at the top of the Campus screen See and mange their teachers at the top of the Campus screen See and manage their rooms at the top of the Campus screen Departments and Teachers review and print their own timetables, summaries and statistics like total hours, costs per course group and student    from the Campus timetable!   Java updated for compatibility and faster processing Download detects your 32 or 64 bit system automatically. VCS Release 4.0 - see Release Notes. Email VCS Customer Service to request a new VCS system today!!!
	Thanks for contacting VSS!!
	Welcome to our new customers and our valued customers who having been using VCS for years. As they say - "Try VCS, You'll love it!!"
	These pages are here to help you get the best from your new Visual Classroom Scheduler VCS Information
	Getting Started - Screen navigation and key functions.
	Special Hints and Tips. What makes VCS the best? Sample Timetables, Reports and Graphic Prints. The VCS 3 step method to build a test schedule or timetable. Short VSS Video provides an overview of VCS and useful hints and tips. Masterfile set-up instructions for your own lists of Course Groups, Subjects, Room Details, Instructors and teaching Staff. Importing and exporting VCS schedule data from spreadsheets and files. Personalise your VCS timetable with your own Header and Logo Instructions for repeating Block Release and fortnightly programs. Calendar Release V3.3 Features and Settings. Planning Year Release V3.4 Features and Settings. Semester Rollover Release V3.60 Features and Settings. US High School, College and University V4 Cloud Features. NSW TAFE Release V4 Cloud Features and Settings. V5 Multi-Resource Scheduling. VSS Short Names. Instant VSS Download/Run. Schedule Anything. VCS Videos are available from the VSS Home Page. To set up your NSW TAFE VCS settings The very latest VCS to update the system in your computer. 1. Getting Started Hints - Screen navigation and key functions. Screen Navigation - "Getting around". First click on the Windows [Start] button in the left bottom corner of the screen... Select [Programs] and then find Visual Classroom Scheduler in the list..... Click on the VCS tab to start the program. VSS has four integrated views or screens, one each for: Rooms Teaching staff, Class groups, and Subjects. Details added or changed in any view are instantly available or integrated into any other view. This means you can view your schedules from four directions and easily remove clashes, make improvements and speed up the whole process by 80%. Yes, we did just say an 80% reduction or 1/5th of the manual scheduling time! Each view has similar "windows or panels" The "Menu" panel is on the top - Menus, Fast Icons, Days of the Week and Headings. The "Names" window is on the left side - Room Names, Teaching Staff, Subjects or Class group names The "Main" window is in the centre and each Class Activity or "Event" is shown as a colored rectangle The "Calculations" window is on the right side with Hour Totals, %s and student numbers etc. The "Zoom" window is down below and shows class details and information available for each name. Activities are drawn as colored rectangles in the same row as the "name" on view. Monday activities are drawn in the "Monday" column. Morning classes to the left of the column and evening classes further across the cell. The position and length of each colored rectangle is relative to the start and finish time in the column. If there are two 9AM classes scheduled in the same room....a "clash" occurs...... Clashed class activity rectangles are drawn on top of each other in the cell. VCS does not prevent clashes - it helps resolve them - easily - click drag and drop... to another room - doesn't hold you up - gives you time to make a good decision. Screen Navigation - "Mouse Moves". Wave the mouse around the screen and see what happens in the "Zoom" window down below.... Notice that when the mouse is passed over a colored class activity, details appear in the "Zoom" window. These details include the class start and finish time, room name, teacher name, subject and class group name. Other numbers shown indicate available details such as seats available, students in the class and begin and end week for the activity. Notice that when the mouse is passed over the "Names" window on the left side, details also appear... The details are optional entries and include the Name, Name Type, Capacity or Loading, $Annual Cost, $Cost/Hr. Other information can also be displayed from optional spreadsheets or masterfiles updated by you or the Campus and included on your PC or Campus LAN. The optional spreadsheet details are free format and could include telephone numbers, room equipment details, contact numbers, class course and subject descriptions etc, etc. Screen Navigation - "Dragging and Dropping with the Mouse" Activities or colored rectangles can be dragged with the mouse to another room or another day. Click on one now...hold down the left mouse button, and drag the rectangle down the screen. Let go the button and the rectangle drops where you released it and the allocation has changed! Try click, hold and drag to the left or right and drop in a different day! If another activity is already in the same day at the same time dropping in the cell will cause a "clash". Click on one of the clashed activities, hold, drag and drop somewhere else to clear the clash! In the default "update" mode, a single click on an activity will open up the "Update" dialog box and details can then be reviewed or immediately amended. Screen Navigation - "Mouse Tricks" To change class times quickly - position the mouse over an activity - don't click. Now press one of the number keys.....and the class time will change. 8 will set start time to 8AM, 9 = 9AM, 1 = 1PM, 2 = 2PM etc....'-' = 11AM, '=' = 12AM. ',' = 5 minutes less, '.' = 5 minutes more. Hold down the comma or period to repeat by 5 minutes. Screen Navigation - "Color Options". VCS uses activity colors to help you make decisions and speed up the scheduling process.... Select the menu option (C)olor, (B)ackground and select a color you like..... Sorry about the 'demo' background color - looked good on the laptop but terrible on the desktops... On the background dialog box, choose [Reset] to select the 'window' standard colors. Select (C)olor, (P)eriod to color activities by time of day. This is the most popular selection by customers using VCS... Morning color is 'Green /Blue', afternoon classes are 'Red / Pink' and evening classes are 'Mauve' The simple color scheme quickly shows where opportunites are for more classes. Blank spots in the cells can be used for more classes or changes to existing classes... Select (C)olor, (S)ubjects to color activities by subject or module (my personal favorite). All subjects will have the same color and opportunities seen to re-allocate classes with the same color. Great for deciding where to allocate a class... In Teacher view, choose a Teacher already allocated activities with the same color. In Room view, choose a room with activities with the same color, & check why colors are different - position the mouse and check the 'Zoom" window details. In Class view, check whether similar classes have similar color combinations - it's just quicker with VCS! More colors Select (C)olor, (T)eacherto color activities by teaching staff member. Drag and drop and swap teachers in the 'Room' view so they are in the same 'home' room all the time. Teachers will tend to care for their 'home' room, keep equipment in good order, neat and tidy. Select (C)olor, (F)aculty to color activities in the Campus by 'Faculty' or section - Engineering or Languages, IT etc - your choice of Faculty names. Select (C)olor, Stat(I)stics. Green = OK, Red = Classes too small for the room size, Blue = too many students. Select (C)olor, Rando(M) when there is a lot of very short classes close together - makes them easier to see. Select (C)olor, Add/Move and VCS will change the activity color as you work, showing where you have been. Whew! This is not the whole story with VCS colors, there is more in the manual and we will put it up on the web. Colors are a great help when scheduling and a great feature for VCS. Special Hints and Tips. VCS displays and prints alphabetically - so use names that suit your needs. Simply click on the name to update details at any time. VCS masterfiles can be used to speed entry and standardise details across the Campus. Term Breaks and Public Holidays can be entered for the serious user. VCS provides local management support during the semester also. Classroom events or activities can be "split" if re-allocations are made mid semester. The ongoing activity can then be re-allocated without disturbing other weeks. "Absent" staff can be recorded and the class re-allocated to another staff member. The Teaching timetable print can then be used as this weeks timesheets. These split and absent functions are easy to use. As situations occur during the week, position the mouse over the event. Don't click. Press 'S' to split, 'T' to triple split, or 'A' in teacher view for absent. VCS will split multi week events so this week or ongoing weeks can be easily re-allocated. 'Absent" events are automatically created for this week and the existing class then easily re-allocated. VCS Tailoring and Alterations to suit your Campus VSS will specially tailor calculations etc for individual customers or markets. A number of "Markets" are already catered for including teaching awards in Australia, in the USA and for Universities. VCS already provides a selection of Teaching type names (T)eacher / Instruc(T)or / Lec(T)urer . Timesheets could be specially formatted or details written to file for entry to payroll. What makes VCS the best? VCS has a unique 3-D, multi view scheduling system. It easily avoids the domino effect in scheduling, where fixing one clash causes another somewhere else. In any VCS view, dragging activities vertically, up or down to another row on the same day does not cause a domino!! So fixing clashes is easy and very fast... There's always lots of opportunites to fix a clash! If you must choose a different start time or week day, flick around the other views to fix any clashes caused. VCS does not prevent clashes - it gives you time to make a good decison on the best fix for you and your Campus. VCS has a natural feel - it is easily understood by Campus and Section schedulers and staff - it works! Unique merge facilities allow Campus models to be built from VCS department, section or faculty timetables. Unique VCS "main window" design shows opportunities for more classes or alterations and selecting different event colors helps this too! VCS has AI capabilities to speed data entry... it remembers previous entries and suggests allocations. VCS can access your Campus masterfiles for teaching staff, rooms, courses and subjects to speed entry and maintain integrity and accuracy of "Campus" wide information. VCS timetables and schedules can be made available across the Campus LAN and over the Internet. VCS is written in industry standard Java code for flexibility, speed and Internet compatibility. VCS has many optional features which allows you to use a little or a lot, now or later - no stress... Save 80% of your manual scheduling time Yes! Use 1/5th of the normal time...VCS works!! Be up and running with your first timetable in a couple of hours, Campuses in one or two days. It is so easy to see spare capacity in VCS. Increase room usage by 10 - 20% - EASY. Fill up your best computer rooms, pension off the old ones and re-allocate the room to something more useful. Save money spent replacing old computer rooms, spend it on something else - everyone wins! Come back from off-Campus locations or other buildings or faculties. There is plenty of space at home with VCS. Move Teaching staff to 'home' rooms, and they will help care for the room equipment. Move Class groups to 'home' rooms, and they won't have to travel between classes and will feel at home. Give teaching staff and class groups a day off and still make their hours. Sounds too much? Sounds too hard? Not with VCS... just drag, drop and swap. Use the colors - it's fun.... Need help with anything - e-mail or just call us here at VSS. VSS can also support your Campus to make serious savings and improvements with VCS. This includes consultation, implementation, installation, timetabling, training and support services of all sorts. You can recover your invesment in VCS in the first semester and continue making savings for years. Sample Timetables, Reports and Graphic Prints. Link to the Samples Page Samples The VCS 3 step method to build a test schedule or timetable. Link to the recommended 3 Step Method document 3 Step Method VCS General Information The Visual Scheduling System Introduction Product Information Visual company History Customer Service Visual News Training Course Information NEW Sample timetable outputs Demo download FREE Demo version and graphic view of the classroom scheduler VSS Videos Short VSS Video Provides a short overview of VCS and useful hints and tips. Masterfile Set-up Masterfile set-up instructions for your own lists of Course Groups, Subjects, Room Details, Instructors and teaching Staff. Use MS-Excel or your favourite spreadsheet program. Import / Export Data to VCS Import client timetable spreadsheets directly to VCS. Importing client spreadsheets into VSS is now a whole lot easier! VSS now looks for std column headings in any order or sequence Missing column data is noted but does not prevent upload. Clients can use either Day and Weeks or Dates columns for classes VSS needs 'Std' column headings to recognise your data. The main ones are Room, Teacher, Unit, Class, Start Time eg 14.30, Finish Time, Start Date eg 8/12/2018, End Date, See column headings and data - Save this Demo.xls import sample VSS needs spreadsheet files saved as common 'Tab-delimited' text format. Using VSS, try File, Export and save the output spreadsheet file Use Excel etc to Open, change, save the spreadsheet txt file *VIP* Make sure the file is saved as text - .txt Use VSS [File], [Import] the file and data back to VSS Existing College data files can be imported! Just change columns headings to VSS 'std' headings Save as 'Tab-delimited', text file. Open the VSS program and select [File], [Import] to select your filename. VSS will accept a variety of day names, letters, numbers and combos E.g. Mon, or M or 1 or 1-3 or 1,3,5 etc Call for more information or email your file for a quick VSS file return. Printed Headers and Logos Headers and Logos Set-up instructions to personalise your VCS timetables with Header and Logo files from your PC screen using MS-Paint Special instructions for Block Release or n-weekly repeating programs Repeating 'Block Release' or fortnightly,     monthly repeating programs etc are in V4.3 The [Edit] [Add] function from the main menu, allows selection of repeating weeks from 1-26. Allows simplified planning for events - weekly, or every 2nd or 3rd or 4th week etc All events will show on the 'All Weeks' screen and prints. Repeating events will only show on the week planned. Eg 2-weekly or 4-weekly events will only show every 2 or 4 weeks. VSS will calculate hours based on the repeat interval selected. When using [Edit] [Settings] for Term breaks and Public Holidays: Repeating schedules will skip over your Term Break weeks as expected. To allow for programming in the breaks: Schedules starting or ending in a Term break week will count. Schedules starting or ending in a Public Holiday will count there. Shorter courses will skip and not count Public Holiday class hours Semester Class hour totals, selectively ignore or reduce by Public Holidays. selectively allowing class totals to match for all class groups regardless of PHs + allowing full-time teaching hours to match for all teachers regardless of PHs. Part-time teaching hours will be reduced by any PHs Repeating schedules will be indicated: On-screen in 'zoom' and pop-up details with a 2W or 4W etc On reports, HTML etc with 2W or 3W in the 'Room' fields On Export, import with 2,3,4 or 9 in the 'RepeatWeek' column Please email or call VSS for assistance / further information. Calendar Release V3.3 Features Calendar Release V3.3 Features and Settings for Semester Weeks, Term Breaks, Public Holidays, On Screen Calendar Display Options, Masterfile Display and access and more... Planning Year Release V3.4 Features Planning Year Release V3.4 Features and Settings for scheduling next year before year-end. The V3.4 Planning Year Release contains a number of new features with a focus on allowing pre-planning for next year and improvements to the Listing Prints. Other features included: Improvements to the Listing Reports Improvements to HTML output files, Short-cuts in the "Add schedule" and "Timespan" functions Redesign of the Daily Listings Saving of planning year for re-display next time Try the link above for more information and details on how to use VCS3.4 features.. Latest TAFE Release V3.6 Features Latest TAFE Release V3.6 Features and Settings. The V3.6 Release contains a number of new features requested by clients. There is a focus on ease-of-use and viewing and printing improvements. NSW TAFE has a new Teaching award - and we included that Existing clients will love the new Semester Roll-over function Microsoft Windows 7 required a number of VCS updates Features included: V3.6 Ease-of-Use Changes Improvements to the Listing Reports Addition of semester / calendar weeks and dates to the data entry dialogs for new classes, Addition of help access to the desk top icons and the Windows start menu options A new Tool tip on the main screen making schedule details easier to read. Easier-to-read improvements to the main screen and menu items. Semester week, calendar week and dates on mouse tip over the activities on the screen Semester week, calendar week and dates included on the main screen "zoom" display. Help About display now includes Version, Campus and Department names The main screen [>>] buttons next to [All Weeks] display the 1st week of semester or today Capacity and Security Patches Capacity increase to well over 3000 schedules per week - to suit the largest Campuses Microsoft security patches applied without impact on VCS programs or data Calendar week corrections for Feb/Mar Semester Roll-over to new Semester Dates Semester Roll-over of all events on screen to new Semester dates When viewing a current or previous VSS schedule on-screen..... Use Edit, Settings to change Semester dates to a new semester and/or year Change the [TermBreaks] here also to the new break weeks for this Semester Click [OK] and VSS will ask "Do you wish to roll-over classes XX weeks to the new dates?" Click [OK] and VSS will update each class event on screen to the new Semester dates. Short week classes will be rolled to the same relative start week as before You need to check your new schedule - of course - and add/delete new classes etc NSW TAFE Teaching Award Updates for the latest NSW TAFE teachers award Includes 20hrs/week + DE after 6.30Pm, previously 19 and DE after 5.30PM Just enter 20 in menu Edit Settings "Expected Teaching Hours per Week" Updates to calculations in Listing Reports, On-screen totals and Statistics Updates to the Teacher Summary and Budget Spreadsheet report. Updates to the Part-time Teacher hours for DOTT after 10 hours per week Microsoft Vista and Windows 7 Updates for Microsoft Program Files directory lock-down in Vista and Windows 7 allowing VSS to save: Last 4 files used, Last used View, rows, colours, Logo and Timetable name etc Updates to VCS "Import from Excel" to avoid MS changes to reading blank rows VCS now looks for "Faculty" in the 1st cell to indicate headings and reads from there. Upgrade to V3.6 now! Upgrades from $290 incl GST, new VCS systems &   other larger VCS models POA. Easier-to-Read improvements to the main screen and menu items We've made a number of minor changes to the main screen and menu items. Little things our valued clients have suggested to make things clearer and a bit easier. We have quite a few more suggestions to implement this year - so keep an eye on the news. Your V3.6 licence includes free V3.6x updates this year - so you're welcome to ask. Send Mail to: VCS Customer Service V4 Release Features Latest V4 Release Features and Settings. Latest News New High School, University and College scheduling improvements and features and NSW TAFE Release with Windows 8 and 64 bit support! Release - VCS4 is a major upgrade incorporating many change requests A large number of High School changes have been included A large number of College changes have been included New University changes have been included New Period names linked to your class start and finish times New period names and start dates in the tool tip and zoom boxes on mouse over. New College naming conventions and features to suit New Edit Add features - period selection and finish time default moved up to start time to save typing. Schedule end dates extended to following year - for USA and northern hemisphere clients New and revised prints and prompts - for timetable prints, listings, summaries and statistics. Prints now able to show very short class details in full and period details. Improved Color selection for searches HTML timetables for your web-site, or update/annotate with Ms-Word or Excel V4.1 Java updated to jre 1.6 for compatibility and faster processing VCS install now automatically detects and loads 32 or 64 bit VCS Automatic Rollover from previous Semester dates and weeks New Internet Timetable Reports and Summaries in HTML Links to client enrolment systems from Internet Timetables. V4.2 Client spreadsheet import updates directly to VCS. [This week], [Next Week] buttons navigate 1st to current week then next or previous week. New Calendar icons for easier Edit, Settings Semester start and end details New Calendar icons for easier Edit, Settings Term Breaks and Public Holidays Updates for the Timetable print reports Verisign agreement to show Visual Cassroom Scheduler as genuine on Google searches. V4.3 Bi-weekly and multi-week scheduling for High Schools and College 'Block Release' classes Select 'weekly', '2-weekly' '3 or 4 weekly' when using Edit, Add Select 'weekly', '2-weekly' '3 or 4 weekly' when using Edit, Update Select repeat intervals from 1-26 weeks. See these activities appearing and missing when scrolling [Next Week] See correct totals on screen and prints and statistics See clashes with other repeats or non-repeating activities Save repeat interval to disk and retrieve on re-open See '2W', '4W' on reports. tooltip and HTML Timetables Update Edit Settings with calendars and mouse-over help Update totalling to exclude clashed events for teachers V4.4 VCS now runs off the 'Cloud' from a URL link. Install VCS on your Campus LAN Server or web-site No PC software install is required. Macs can also run VCS from Campus LANs or web-sites Staff simply use a URL to access VCS in the 'Cloud'     or from a short-cut icon on their PC desktop Simple, Campus wide install in one folder for all users!   The new [View], [One Faculty 1st] menu item shows all activities     for the selected Faculty/Dept on the top of the screen! Faculties see rooms they are using 1st, at the top... Faculty Teaching staff too - at the top of screen. Faculty Classes too - at the top of screen... See Campus wide opportunites, but your Faculty 1st! Drag and drop classes to better facilities, or     underutilised staff. Departments and Sections view and print their own     timetables, summaries,statistics and HTML from the Campus file Staff and Management can see available rooms across the Campus     visually! V4.5 VCS Daily Schedule New [Today] button on screen, all the time Click to see and print 'Today's' schedule Click to see who's Teaching today? Are they in yet? Click to quickly answer student queries Click to see rooms used - and available. Print & carry 'Today's' schedule for quick reference. Save to HTML for for Campus/Dept wide queries Annotate/augment HTML timetables with Ms-Word or Excel Right-click to quickly 'Copy', 'Update' or 'Delete' activities Click the row name to update all events for that Room, Teacher, Class Click to copy whole rows of activities Copy and change the row name - to a new class name or group. Speeds up entry of multiple groups. See much more context-sensitive Help on Menus, dialogs and messages. Guides you to try even more useful VCS features. VCS Release 4 Upgrade Details - see VCS4 Release Note Details. VCS V5.1 Multi-Resource Scheduling VCS has released V5 to allows clients to click [+] to add extra Rooms, Teachers and Class groups to an event. So schedule an event in several rooms, maybe a lecture and several labs or break-out rooms. Schedule several Teaching staff, any combination. [Right-click] an event to quickly add or delete or update a new multiple resource, delete or update the whole event or copy it. Too easy! Daily usage of VCS has been improved with updates to the on screen[Today] report. Click [Today] to see all today's classes listed in time sequence and click [Print] to keep it handy to answer queries on the go! The 'Absent' Teacher functions have been upgraded In 'Teacher' view in say WK6 of term, Press 'A' when on a 'Teacher' to create an extra one day event that can be allocated to a replacement Teacher. Print the week to see all scheduled Teacher activities & check timesheets. Model capacity has been increased to allow whole of year scheduling. So set Year start and end dates and add semester breaks to see total years hours and costs and statistics. Email VCS for an upgrade now! Recent Release - VSS V5.2 Short Names Introducing 'VSS Short Names' for all resources. Allows short Course and Subject names to be shown where space is tight. Rooms and Teachers too. So on smaller columns on screen or reports, see the 'short' name, and where space is available, see the longer scheduling name. Just click the left screen column name and type your 'short' name and click [OK]. Too easy! Email VCS for an upgrade now! Recent Release - VCS V5.3 Instant VSS Download 'VSS Instant download', allows clients to click on a hyperlink and run VSS. No install required. To run VSS instantly... Click the link to Run VSS instantly VSS will run from your LAN or web-site! No 'Program Files' installation. Run VSS from the desktop icons or URL. Install once on your LAN server, and everyone can access your latest VSS system instantly! Students, Teachers, Management, Support. Email VCS for an upgrade now! Latest Release - VCS V5.4 Schedule Anything 'VSS Schedule Anything' allows clients to change the scheduled resource names to the names they are familiar with. So.. Click the Room Name column title on screen & type your 'Lecture' 'Theatre' or 'Group' name Click the Teacher Name column title on screen and type your name eg 'Guru' or 'Driver' or 'Surgeon' or 'Dozent' or 'Captain' Click the Class name and change to 'Team' or 'Qualification' or '?? ?? ??' Use Arabic, Chinese, Japanese characters. If you like the idea, let us know and we'll introduce more language changes into VSS! Too Easy! Email VCS for an upgrade now! TAFE NSW Semester settings Semester Settings make it easier Semester weeks are shown on the tool tip and detail bar below making it easier to plan. Semester weeks are shown on the Edit Add dialog start and end date selection too. The Edit, Settings menu allows update of your semester week nos to match the date & calendar weeks Note VCS uses "Saturday' as 'end-of-week' to reduce conflict with the other 'calendars'. Start up VCS If you have V4 or V3.6, open your previous VCS file to automatically rollover these events to new semester dates! Go to Edit, Settings from the main menu In the Starting Semester Date - use the calendar to set your Semester start date. In the Ending Semester Date - use the calendar and end Semester date (Saturday date!) In the Term Breaks use the calendar to set your term break start/finish weeks NB No entry needed for Public Holidays! (not applicable for public institutions usually) VCS will now automatically roll-over any events on screen to your new settings! For NSW TAFE Semester Settings Confirm dates from the NSW TAFE website Open VCS and Use The Edit, Settings menu to set your VCS semester weeks to match the TAFE semester weeks Set the Starting Semester Date Set the Ending Semester Date Set the Term Break Dates Room Usage target is currently 50 hours per week Overtime rate is 250 after 5.30pm (25%) To see VCS statistics on total income vs costs, enter Student Course Fees.... To enter course fees, Select View, Classes from the main menu, click on a course name in the left column & enter the course fee & number of students Press [OK] Too easy! Enter fees for twenty courses in 5 minutes... Select View, Statistics to see total fees taken or Select File, Print, Cost Summaries, Class, to see class by class fees, class $cost, $cost/hr, $cost/sch See which classes cost a bomb! Very revealing! Email VCS Customer Service or call 02 9772 3092 for assistance How to get the very latest VCS release... The latest VCS program is available at the click of a mouse. New and existing clients with a "VCS maintenance agreement" will receive automatic advice of new upgrades, improvements and enhancements. VCS Systems can be upgraded in less than a minute by clicking on the "Upgrade Link" provided in the email. Emails can be expected every 3-6 months on minor improvements to existing functionality with major version enhancements every 6-12 months. Just ask for all the details from: VCS Customer Service Visual Scheduling Systems Pty Ltd, 51 Carinya Road, Picnic Point, Sydney NSW 2213, Australia TEL + 61 414 792 703 + is your international dialling code eg 001 in Australia, call 0414 792 703 © 1996-2022 Visual Scheduling Systems. All Rights Reserved