The Visual Classroom Scheduler is a very fast and powerful timetabling software system to optimise student access, reduce costs and
manage resources in all Colleges and Universities, Teaching Sections, Departments, K-12, High Schools and Campuses.

VCS is a proven, Windows PC, Mac or
'Cloud' based, timesaving, easy-to-use
3-D java program!    VCS is the best!
Free Demo!!

If you schedule or timetable more than 3-5 teaching staff in a department, or have a tighter budget and more students, or manage 3000 teaching staff across Campuses -
you need VCS!

The Visual Classroom Scheduler can deliver more students in less facilities at lower cost!
The 3-D design is so much faster and easier to use, you can see what to do, and click-drag-and-drop!

Set your Semester/annual calendar in seconds.
Timetable your Department program in 2-3 hours!
or roll-over last semester/year and update. Too easy!

Merge Campus department programs in minutes!
Optimise your timetable program on-screen, in 30 minutes!
Create HTML timetables for your web-site,
by simply clicking File, Print, Timetables, Web-HTML
Students & staff can get VSS TT on their cell phones!

"Tighter budget, More students?" Email us for information on How to Save with VCS!
Attach your timetable spreadsheet file and we'll send back your example VCS file - try before you buy!

Click here to try the new 'Cloud' based option!
Runs VCS from your LAN or Internet server!
Install on your Campus server.
All staff can then browse and print the timetables!

Click here for a short VSS Video presentation showing the schedule calendar, program updating and reporting.

Click here for exciting news on the new High School and US College timetable software features

Download the new free demo VCS Timetable Software Release NOW - Free!!!

Click here for latest NSW TAFE College release news with new Teaching award and Windows 7, and 64 bit computing

Click here for VSS Data Entry Services to get your old timetable up and going fast!

Click here for VSS sample Web-based Timetables so students and teaching staff can see their timetables - on a cell phone!!!
Just File, Print 'Web-HTML' files for your web-site.
Link to web course details and on-line enrolment!

Capacity increased to over 3000 schedules per week to suit the largest College and University timetable. Complies with latest Microsoft security patches.

Try VCS - You'll love it!!

Timetable and Schedule staff

VCS is a unique 3-D timetable scheduling system not just a data collection or reporting system.
The integrated 3-D views or screens simplify management of Course groups, Teaching staff and Rooming.

Simply drag-and-drop classes on screen, to better manage staff or rooms to suit budgets and preferences.
You can visually optimise staff or rooming separately while VCS integrates behind the screen.
You know you are always in control with VCS and always improving your timetable schedule!
It helps you design the best timetable schedule on screen as you go, and allows swaps and fine tuning on the fly.
VCS accepts simple teaching salaries and room and subject costs to produce amazing cost information summaries.

VCS has a radical 3-D design that visually simplifies the complex and multi-dimensional timetabling problem.
The design concepts are brilliantly integrated, and clearly presented, so Class groups, Rooms and Teaching staff can be managed individually - to obtain the best result without compromising.

Clashes can be resolved without effort, and preferences of staff and students actioned easily.
Just drag-and-drop to resolve or swap!

Make an 80% saving in timetable time and effort over other methods and a 100% saving in frustration.
Produce a with a far better timetable result for staff, students and Campus management.

Campus Managers

VCS Campus timetable systems make big savings fast, as swaps can be easily made to optimise the schedule to achieve your plans. Be up and running in a couple of days!

Room resource usage improves immediately up to 20% or more, and the best computer facilities become better utilised and the worst can be disposed of saving upgrade costs. Save $$10000s.

You too, can visually see opportunities to timetable additional class groups in existing facilities. Point to the VCS screen and say "Why can't we do this?"
Your staff will sort out rooming issues between themselves.
Too easy!

Class group costs can be compared to allow for more informed educational decisions and then prompt to timetable more groups at similar cost.
Requests for additional rooms can be easily allocated.
College, School or University teaching budget and student targets are more readily achieved.
Timetable details can be posted on the internet.
Timetable software can be shared amongst staff.

VSS Services can oversee and help manage your timetabling and scheduling and resource management to maximise returns and meet teaching budget and targets.

Please call or email for further information.
Please send your comments and details to obtain pricing information to suit your Department, School, College, Institute or University to:
VCS Customer Service

Download the latest free demo VSS Windows system to fully evaluate VSS timetable software at your site!

Download the free VCS User Manual!

© 1994-2013 Visual Scheduling Systems.
All Rights Reserved
Please send comments or suggestions for Web-site improvements or needed products and services to: Web Master at VSS.

Latest VCS Timetable Software Developments

V4.4 University, High School and US Colleges
V4.4 Australian TAFE Colleges and High Schools

This week:

Hello and Welcome!
The new VSS V4.4 version has been released.
Packed with new features for 2013!
TAFE Institutes and College sections are already updating to V4.4

V4.4 Campus Scheduling Release

VCS now runs off your PC, or Campus LAN Server or the 'Cloud' on your web-site!

No PC software install is really needed.
Click on 'VisualScheduling.jar' on your LAN,
or use a URL link or PC short-cut

VCS loads in a second and runs like a heavy weight application.
VCS data files can be saved to the PC or LAN
Staff use VCS Viewers to see/print timetables
Students get HTML timetables on cell phones!

Macs run VCS from Campus LANs or web-sites
Allows simple install in one Campus folder,
for all staff.

The new [View], [One Faculty 1st] menu item shows all activities for the selected faculty
on the top of the screen!

Faculties see rooms they are using 1st.
Faculty Teaching staff - on top of screen.
Faculty Classes too - at the top of screen...

See Campus wide opportunites,
but your Faculty 1st!
Drag and drop classes to better facilities, or
underutilised staff - save $$$1000s..

See your Faculty activities across the Campus
Drag-and-drop activities back to local rooms!

Departments can view and print their own
timetables, summaries,statistics and
Internet timetables from the Campus file.

Staff and Management can see available rooms across the Campus

Makes VCS Campus Scheduling easy-to-use!
Ideal for small Campuses and Colleges
Perfect for huge Campuses and Colleges!


Release V4.3 VSS Internet timetables. allows Students and staff to see their latest timetable on their cell/mobile phones!
Update them any week - or every week!
So convenient.
Timetable links are there for Classes, Teaching staff, Room and Subject timetables.

Easy to use!
Just File, Print and
select [Web HTML Files] instead of [Print]

Your scheduling details are HTML formatted
ready to save to your Web-server.
Add your own Internet banner for the top,
cut from your web-site maybe.
Or send to VSS, and we'll save them to ours.
VCS Customer Service

Release V4.3 Multi-week Scheduling
is an exciting new feature allowing clients to schedule classes every 2nd, 3rd, 4th or up to 26th weekly!
Simply select 'Weekly', '2 Weekly' etc from
the [Edit], [Add] drop-down list.
Mix 'Weekly' with '2 Weekly' or any 'x Weekly' classes
Class events will be totalled for the hours used. Teaching hours too.
On-screen, events will only be shown on the weeks scheduled.
Timetable prints, HTML will show '2W' or '4W'.

V4.3 also implements new 'Edit Settings' calendars and options.
Lots more Help on mouse-overs
Updated and improved Import and Export features.
Think you'll like these!

NSW TAFE College Semester Settings for
last semester Rollover, or new timetables.
The NSW TAFE Semester Settings
are up on the VSS News web-site.
Try NSW TAFE semester settings

The Visual Classroom Scheduler,
supports Windows 7 in 32 or 64 bits.
NSW TAFE needs VSS upgrades now to match.
VSS upgrades are inexpensive and are packed with new features!

The latest VSS system has a
semester 'Rollover' feature to update
all current events to the next semester.
Just change the semester date settings and
VSS will offer to rollover all existing events.

Old event semester start and end dates
will become new semester start/end dates.
Old events with shorter durations will be
re-started on that semester week.
Update/add/delete events for the new
semester, and save to a new filename.

Too easy!

The VSS screen has a lot more clarity, with dates and times and semester weeks.
VSS menus and options and help has been upgraded to make it easier.
VSS settings have been updated with simpler calendar icons and selections.
The Timetable report has been re-written to graphically show all small and large classes neatly.
The Timetable Listing report has been upgraded to show dates and times.
The Timetable HTML files look great on your web-site! Links to enrolment requests.
VSS can now Import a variety of data formats and options.
VSS has introduced a new data entry service to upload your existing/ proposed timetable from spreadsheets or MS-Word etc. VSS will also create timetables from scratch - Click here for VSS Data Entry Services


VSS AUSTAFE Tea Break Sponsor

Addressing TAFE delegates from all over Australia was a good experience and opportunity to show case the Visual Scheduling System.
Lot of interest was generated and looking forward
to meeting and working wth new clients.

The new release Visual Scheduling System V4.1 is on the web-site for down-load!

Detects / installs a 32 or 64 bit Windows VSS.
Great for High Schools and USA Colleges.
Imports existing campus data for VSS display.
Reduces time to TT to a week or less - fast!

Looking to purchase a Verisign SSL certficate.
To give potential clients a bit more confidence.
been doing business on the web for 20 years,
so.. shouldn't have too many issues there eh!

One of the staff has a new baby daughter.
Imogen Ann is very cute!

Just finished updates to the Schedule Settings for Term Breaks and Public Holidays.
Much easier to use with more options!

Also updates to the VSS timetable import.
Great to see your existing timetable data visually!

Use the VSS, to File, Import, your timetable data
VSS will clearly display clashes and opportunities.
See spare class rooms and use them easily.
You can 'what-if' and drag-and-drop your classes!

Imports a variety of spreadsheet timetable data
Best to have details like Room, Subject, Teacher
but it no longer matters - VSS just makes defaults. and substitutes missing data like days and times
Also handles multiple activity days, 1-3 Mon-Fri etc.

Made some posts on VCS V3.5 News Community College Week blog
Colleges frustrated with lack of funds and access
Scheduling can help here - big time.

Walk around any College and you'll find empty rooms.
Up to 30% of empty class rooms in our surveys.
and check the number of students in occupied rooms.
Up to 50% available seats even in high demand courses.
and mid-term attrition wastes the budget big time!
Students lose out here too - time and money.

Visual scheduling help utilise 20% more rooms.
VSS click, drag-and-drop enables simple 3-D swaps
Swap rooms, class groups or teaching staff easily.
Utilise 20% more rooms each week.
Swap subjects times so groups have fewer days each week

Reduces pressure on facilities, parking etc
Gives students a day of for part-time work
or just save them petrol and travelling time.

VSS helps reduce attrition before and after enrolment.
More later on this - or write for information
or see the blog on Community College Week

Calls from VSS timetabling and scheduling software clients are picking up too!
Lots of calls and last minute VSS orders from Colleges and Universities across the country.

One of the largest Colleges has ordered again for another large number of teaching sections.
Looking forward to supporting their VSS timetabling implementations and doing some VSS training.
Training is always a bit of fun, as we have lots of goodies to show!

Visual Classroom Scheduler V3.6 for Universities and Colleges has been released.
Significant new features warranted a full scheduling system version upgrade..
Clients have already received the new VSS V3.6 and comments are very pleasing.


VCS presented at the AUSTAFE Conference in Sydney, Australia
TAFE Institute and College directors and CEOs from all over Australia see the potential and have scheduled further briefings and demonstrations.

The VCS High School system is under Australian trials and looks very exciting. It was a surprise to see how fast the larger (1000+ student) high school schedules were created
Swapping classes on screen made it surpisingly easy to pack students into rooming.
Because we were scheduling multiple "Maths" or "English" and "Science" subjects, there was far more flexibility in rooming and teacher allocations than expected.
More on this later - but we are looking at a few days to enter all the classes, and about an hour or two to allocate, drag-and-drop, and optimise the teachers and rooming.

US Colleges are purchasing VSS and we have ongoing interest from USA and Australian High School Timetabling.

Faculties in Sydney have ordered VCS, along with individual Teaching sections.

The new VCS optionally covers the new NSW TAFE Teaching Awards.
The new award includes 20 teaching hours per week and DE commencing after 6.30PM. Use Edit Settings and enter 20 and DE will automatically accrue from 18.30 - or optionally enter 19 hours per week and the previous award will be fsapplied.

Development has extended the schedule date features.
Allows timetables that extend over long periods (years).


Updates for the NSW TAFE Part-time Teacher DOTT after 10 hours per week and changes for all these in the totals for Screen displays, Statistics and Listing timetable, Teacher Summary and Budget Spreadsheet.

VCS4.0 and VCS3.55 includes Windows Vista and Windows 7 security changes.
VCS DLL and Config files have been moved to the C:\VSS directory and VCS imports from Excel ignore blank lines in the header.
See VCS V3.5 News for all the details!

Updated the VCS web-site also. Put up some links to the NSW TAFE Semester start dates
Click here for dates and
Fees for NSW TAFE courses shown on the
NSW Tafe website to make budget calcs easy!
Try the VCS News for how to update

More interest from US Colleges - another buyer.
Old established College in Mid-west.
Looking forward to working with them - maybe visit!

Completed tender for State Government. Potential!!
Interesting approach - they are looking for new ideas..
Suits VCS to a tee!
Would like to see them looking for educational savings.
Especially when VCS helps students make better choices.

Previously again

K-12 is a market we have been able to service but not
advertised effectively. Trying harder now.
Some of our web-site partners have been promoting V4.
Had some enq